Journal Policy Guide

1. Authorship Policy:
   • Authorship Credit: Authorship credits may only be given to those who have made a substantial contribution in constructing the article. The corresponding author of the article holds the responsibility to give credits to the co-authors that are significantly involved in the work. Also, the corresponding author should make sure that all the co-authors have approved the final submission and ready-to-publish version of the article. Others who have participated in certain substantive aspects of the research should be acknowledged for their contribution in an "Acknowledgement" section.
   • Changes in Authorship: The authors are fully responsible for providing the names of the authors upon submitting the article to the journal. Once the article is accepted for publication, any addition, deletion, or rearrangement of the authors’ names will not be entertained unless approved by the journal’s editor. To request such a change, the corresponding author must provide the journal’s editor with:
     • (a) the reason for the change in the author list and
     • (b) written confirmation (e-mail, letter) from all authors that they agree with the addition, removal, or rearrangement,

along with the confirmation from the author being added or removed. Only in exceptional circumstances and with considerable reason/s the editor may consider the addition, deletion, or rearrangement of authors after the manuscript has been accepted. While the editor considers the request, the processing of the manuscript for publication will be put on hold. If the manuscript has already been published in an online issue, any requests may not be entertained by the editor.

• Order of Authors: It is the responsibility of the authors to have a mutual agreement on the order of the authors before submitting the article to the journal. Any such disagreements must be ruled out before submission.
• Guest Authorship: The “guest” author makes no significant contributions to the study, hence, does not qualify for authorship. Journal of Translation & Multilingualism does not allow the appearance of guest authorship on the articles.
• Duplicate Submission: Articles that are found to have been published elsewhere, or are under consideration for publishing elsewhere, will be considered as "duplicated" material. In case the author(s) have used their own previously published work (or work that is currently under review), they are asked to cite the previous work and indicate how their submitted manuscript offers novel contributions and adds value differently (from the previous work).
• Citation Manipulation: Submitted manuscripts that are found to include citations to increase the number of citations to a given author’s work, or to articles published in a particular journal, will be considered as a "citation manipulation"-containing material.

2. Accessibility Policy:

We are committed to continuously enhancing the accessibility of our published database to maximize readability without any interruption. We process all our articles through the Open Journal System (OJS) that automatically generates the files in ‘HTML’ and converts those that are not in the desired format, making our files easily accessible on the web to all kinds of users.

3. Open Access Policy Statement:

This is an open-access journal which means that all content is freely available without charge to the user or his/her institution. Users are allowed to read, download, copy, distribute, print, search, or link to the full texts of the articles, or use them for any other lawful purpose, without asking prior permission from the publisher or the author.

All articles are available on the internet to all users immediately upon publication. Non-commercial and commercial use and distribution in any medium are permitted, provided the author and the journal are properly credited.

4. Correction and Retraction Policy:

Authors who discover errors in articles they have published should have the corresponding author contact the journal’s editorial office with a detailed description of the correction that is needed. Corrigenda (corrections of author’s errors) and errata (corrections of publisher’s errors) will be published at no charge to the authors. Requests for corrections that affect the interpretation or conclusions of a published article will be reviewed by the editors. An article may be retracted when the integrity of the published work is substantially undermined owing to errors in the conduct, analysis, and/or reporting of the study. Violation of publication or research ethics may also result in a study’s retraction. The original article is marked as retracted, but a PDF version remains available to readers, and the retraction statement is bi-directionally linked to the original published paper. Retraction statements will typically include a statement of assent or dissent from the authors. In exceptional circumstances, the editorial office reserves the right to remove an article from the journal’s online platforms. Such action may be taken when (i) the editorial office has been advised that content is defamatory, infringes a third party’s intellectual property right, right to privacy, or other legal rights, or is otherwise unlawful; (ii) a court or government order has been issued, or is likely to be issued, requiring removal of such content; (iii) content, if acted upon, would pose an immediate and serious risk to health. Removal may be temporary or permanent. Bibliographic metadata (e.g. title and authors) will be retained and will be accompanied by a statement explaining why the content has been removed.

5. Confidentiality Policy:

The editors and the publication handling/managing staff keep all information about a submitted manuscript confidential and share it only with those involved in the evaluation, review, and publication processes as per the journal’s publication policy. The journal is operating through an automated journal management system to ensure a transparent double-blind peer review process as well as the confidentiality of the information. The Editors should consider adding a confidentiality notice to all correspondence, including reviewer forms, to serve as a reminder to authors, editors, and reviewers.

6. Conflict of Interests Policy:

   • A Declaration of Conflicting Interests policy refers to a formal policy a journal may have to require a conflict-of-interest statement or conflict of interest disclosure from a submitting or publishing author. The Committee on Publication Ethics (COPE) states in its Guidelines on Good Publication Practice (2003) that: “Conflicts of interest arise when authors, reviewers, or editors have interests that are not fully apparent and that may influence their judgments on what is published. They have been described as those which, when revealed later, would make a reasonable reader feel misled or deceived.”
   • Many scholars, researchers, and professionals may have potential conflicts of interest that could affect their research. As a result, the journal requires a formal declaration of conflicting interests enabling a statement to be carried within the paginated published article. A potential conflict of interest may arise from relationships, allegiances, or hostilities to particular groups, organizations or interests, which may influence one’s judgments or actions excessively. The issue is particularly sensitive when such interests are private and/or may result in personal gain. All manuscripts submitted to the journal are evaluated fairly and are not necessarily rejected when any competing interests are declared. Examples of conflicts of interest might include the following, although it is not an exhaustive list:
     • Having received fees for consulting.
     • Having received research funding.
     • Having been employed by a related company.
     • Holding stocks or shares in a company that might be affected by the publication of the paper.
     • Having received funds reimbursing you for attending related symposia or talk.

   If there are other interests that the reasonable reader might feel has affected the research, researcher may also wish to declare them. (Please note that it is not expected that details of financial arrangements be disclosed when a competing interest is declared.)

   • Conflict of interests Upon identification of any conflict of interest, the editors may require more information from the authors that may include the following:
     • Acknowledgement of financial support/sponsorship in their contribution.
     • Any commercial or financial involvements that might present an appearance of a conflict of interest related to the contribution are disclosed in a covering letter accompanying the contribution and all such potential conflicts of interest will be discussed with the editor as to whether disclosure of this information with the published contribution is to be made in the journal.
     • If they have signed an agreement with any sponsor of the research reported in the contribution that prevents you from publishing both positive and negative results or that forbids you from publishing this research without prior approval of the sponsor.
     • If they have checked the manuscript submission guidelines to ensure whether the journal requires a Declaration of Conflicting Interests and have complied with the requirements specified where such a policy exists. The Authors are required to fill and sign the Copyright and Author Consent Form upon submitting the manuscript.
7. Anti-plagiarism and Anti-predatory Procedures:

It is the journal’s editorial policy to welcome the original work that is not under consideration for any other publication at the same time. All authors are obliged to be aware of the importance of presenting content that is based on their own research and expressed in their own words. Plagiarism is considered to be bad practice and unethical. As per the part of journal’s Copyrights Policy, originality guidelines are designed to assist authors in understanding acceptable and unacceptable practice. Our approach is specifically aimed at promoting and protecting authors' work. The following types of plagiarism should be avoided:

• Verbatim copying: Verbatim copying of more than 15% (or a significant passage or section of text) of another person's work without acknowledgement, references or the use of quotation marks.
• Paraphrasing: Improper paraphrasing of other person's work is where more than one sentence within a paragraph or section of text has been changed or sentences have been rearranged without appropriate attribution. Significant improper paraphrasing (more than 10% of work) without appropriate attribution is treated as seriously as verbatim copying.
• Re-using parts of a work without attribution: Re-use of elements of other person's work, for example, a figure, a table or a paragraph without acknowledgement, references or the use of quotation marks. It is incumbent on the author to obtain the necessary permission to reuse elements of another person's work from the copyright holder.
• Self-plagiarism: It is required that all authors sign a copyright form that clearly states that their submitted work has not been published previously. If elements of a work have been previously published in another publication, including any JTM publication, the author is required to acknowledge the earlier work and indicate how the subsequent work differs and builds upon the research and conclusions contained in the previous work. Verbatim copying of author's own work and paraphrasing is not acceptable and we recommend that research should only be reused to support new conclusions. We recommend that authors cite all previous stages of publication and presentation of their ideas that have culminated in the final work, including conference papers and workshop presentations. This will ensure that a complete record of all communication relating to the work is documented.
• Republication of original work: Only original and innovative work is published in the journal with a small number of exceptions only. These exceptions include conference papers, archival papers that are republished in special issues and at the discretion of the editor. The original work is fully and correctly attributed and permission from the appropriate copyright holder obtained. Besides, it is the author’s obligation to mention any facts in this regard in the compliance with ethical standard statement at the end of the manuscript.
• Attribution: References to other publications must be in CMS 17th Edition. All references should be carefully checked for completeness, accuracy, and consistency. You should include all author names and initials and give any journal title in full.
• Handling Allegations of Plagiarism: The journal seeks to uphold academic integrity and to protect authors' rights. The editors take all cases of plagiarism very seriously. The editors are also aware of the potential impact of an allegation of plagiarism can ruin a researcher's career. Therefore, they have procedures in place to deal with alleged cases of plagiarism. In order to take an unbiased approach, they investigate each case thoroughly, seeking clarification from all affected parties. This journal is an academic publication and uses software such as Turnitin.com to get help when an alleged case of plagiarism is brought to the attention. If the editors are approached by a third party with an allegation of plagiarism, they would always seek a response from the author(s)/contributors or copyright holder(s) before deciding on a course of action. Their decisions will be unbiased, and objective as well not influenced by other parties. The journal is not obliged to discuss individual cases of alleged plagiarism with third parties. We reserve the right not to proceed further with a case if the complainant presents a false name or affiliation or acts in an inappropriate or threatening manner towards the journal editors and staff.
• Prior Publication: If the submitted manuscript or its significant part has been previously published, it is not generally acceptable for publication in the journal. However, for abstracts and posters presented at conferences, the authors are responsible to inform the editor and acknowledge the first source of publication. Articles that have been presented at a conference but not published by the conference organizers may also be considered. The author should confirm that they have not granted the conference organizers a license to the work; if the author retains all the rights in the work, the journal editor may consider the article for publication based on the fact that articles presented at a conference are unlikely to be the same or substantially the same version as that being accepted by the journal. In all cases, the author should disclose any prior publication or distribution to the editor and ensure appropriate attribution to the prior distribution and/or publication of the material.

8. Copyright Policy:

   • JTM functions fully in compliance with the open-access publishing policy and all the published articles are freely available on the website.
   • Authors are prohibited to share their submitted work on any electronic platforms, or any other place by any means until the decision on the paper has been announced. In case the manuscript is approved for publication, the author is not allowed to share the work in its entirety on any platforms till the paper is formerly published by the publisher.
   • Author may post the Abstract of the paper along with author’s name and affiliations by giving a statement “The manuscript has been accepted for publication in “Journal of Translation & Multilingualism”. Authors may post the full article after its publication with full journal citations.

9. Author E-prints:

   Journal of Translation & Multilingualism assist a bundle of policies to provide benefits to the authors, by providing them with e-prints. E-Prints are shared with the authors prior to the print or in- print issues. A website link is also provided to the authors to download and disseminate the manuscript among their academic peers.

10. Processing Fee Policy:

The Journal of Translation & Multilingualism does not charge any processing fee. This means that authors are not required to pay any fees when submitting their research for publication. We have adopted this policy to encourage the submission of high-quality research and to ensure that there are no conflicts of interest involving the editorial board or the Centre for Translation Studies & Multilingualism.

 

    11. Archive and Data Repository Policy

The Journal of Translation & Multilingualism is committed to upholding the integrity and accessibility of scholarly research in the field of translation and multilingualism. As part of our dedication to transparency and preservation, we have established the following Archive and Data Repository Policy:

• Data Storage and Backup:
  • The journal maintains a dedicated hard drive for the storage of all journal data, including manuscripts, reviews, and editorial records.
  • Additionally, we utilize backup services provided by our website hosting company to ensure redundancy and safeguard against data loss.

• Access to Archived Data:
  • Access to archived data is limited to authorized personnel involved in the editorial and publishing processes of the journal.
  • Upon request, and subject to applicable policies and regulations, selected data may be made available to researchers and scholars for academic purposes.

• Data Retention:
  • The journal retains archived data for a minimum period as required by relevant legal and regulatory requirements.
  • After this retention period, data may be securely disposed of in accordance with applicable data protection guidelines.

• Data Preservation and Integrity:
  • All archived data is preserved in its original format to maintain integrity and authenticity.
  • Measures are in place to prevent unauthorized access, tampering, or modification of archived data.

• Data Sharing and Publication:
  • Authors are encouraged to deposit relevant datasets in recognized data repositories or archives and to provide appropriate citations and references in their manuscripts.
  • The journal supports open access principles and encourages the sharing of data accompanying published articles, where appropriate and feasible.

• Data Citation and Attribution:
  • Proper citation and attribution of archived data are essential. Authors, reviewers, and users of archived data are expected to adhere to established citation practices and provide appropriate credit to the original source.

• Review and Update:
  • This Archive and Data Repository Policy will be periodically reviewed and updated as necessary to ensure its effectiveness and relevance.

By implementing this policy, the Journal of Translation & Multilingualism aims to foster transparency, facilitate reproducibility, and contribute to the advancement of scholarly knowledge in the field of translation and multilingualism.